Guaranteed Compliance Protections
Everything you need to stay audit-ready vetted nurses, on-demand docs, and support.
Pre-Vetted Nurses
- Criminal background checks
- License verification
- Certification validation
- Immunization/health records
Documentation On-Demand
- Signed HIPAA compliance agreements
- Malpractice insurance certificates
- Skills checklists and competency assessments
Audit Support
- Free 24/7 access to staffing records for CMS, Joint Commission, or state audits
- Dedicated compliance specialist to assist with document retrieval or interviews
Why Traditional Staffing Fails
See how VitalStaf compares across licensing, documentation, and audits.
| Risk Area | Traditional Agencies | VitalStaf |
|---|---|---|
| Licensing | Delayed verification, expired licenses | Real-time license tracking with alerts |
| Documentation | Scattered, incomplete files | Centralized digital hub, always audit-ready |
| Audit Costs | $15k+ in consultant fees per audit | Free audit prep support included |
| Penalties | Facilities liable for gaps | We cover fines if our checks fail |
How We Ensure Compliance
Four steps to verify, track, prepare, and review.
Pre-Screen & Verify
AI-powered credential monitoring with weekly updates and human review by clinical compliance experts
Real-Time Tracking
Get alerts if a nurse's license/certification nears expiration
Audit Prep
Download facility-specific reports (custom dates, units, nurses)
Post-Audit Review
Debrief with your team to strengthen future compliance
Financial Safety Net
Protection for fines, malpractice, and clinical risk.
Penalty Protection
If a regulatory penalty occurs due to a VitalStaf nurse's credentials, we reimburse:
- 100% of CMS fines
- 50% of legal fees (up to $50k)
Clinical Risk Mitigation
Comprehensive protection for your facility:
- Nurses must pass facility-specific competency exams before starting
- 90-day probation period: Replace any nurse at no cost if skills mismatch occurs
Malpractice Coverage
Complete financial protection:
- $1M/year per nurse coverage
- Facility indemnification included
- No deductibles or hidden fees
"During a surprise Joint Commission visit, VitalStaf had all our temporary nurses' records ready in 20 minutes. Their system saved us $200k in potential fines."
– Chief Compliance Officer, Midwest Hospital System
Get Started Risk-Free
Tools and resources to kick off compliance confidence.
Calculate Your Compliance Risk
How much could non-compliance cost your facility?
Take the 2-Minute Audit QuizDownload Our Compliance Checklist
Pre-audit template for temporary staff, aligned with CMS standards.
Get the PDFFrequently Asked Questions
Answers to common compliance questions.
Our system flags it 45 days in advance. If it lapses, we replace the nurse immediately and cover related penalties.
7 years meeting federal requirements for healthcare documentation.
Yes! We customize checks for California's AB 508, NY's Infection Control, and more.
Important Disclaimers
- Performance claims are based on historical facility-reported data and may not reflect individual outcomes.
- Financial protections apply only to direct penalties caused by VitalStaf credentialing oversights.
- Probationary period replacement applies to skills mismatches verified by facility leadership.
- VitalStaf does not provide legal or regulatory advice. Facilities are responsible for confirming compliance.
VitalStaf services are governed by our Master Services Agreement (MSA). All guarantees are subject to facility adherence to MSA terms.